Thursday, January 10, 2008

Working Tips based on my own methods of handling work

- Do not be overwhelmed
Sometimes when tasks are given to us and loads of information are poured like we can digest every information we tend to get overwhelmed which is a normal reaction. You need to train yourselves in reacting differently. Tell yourself if a task or project is given to you you will automatically think "Do not be overwhelmed." Take the information and categorize or organize it first. "Divide and Conquer!" as they say. It's just like memorizing an 11-digit number. You divide the numbers to whatever you are comfortable in memorizing it. e.g. Which is easier to digest? 09191231131 or 0919-123-1131

- Organize Documentation
Before i often forgot the importance of organizing documents. When the time comes to extract a particular information or do a knowledge-transfer i am left lost with all the filenames in a single folder. Do not be lazy in renaming your files and folders consistently since this will save you a lot of time in the near future.

- Compile questions before asking
Be considerate to your collegues or supervisor. Compile all the questions that pops up in your head. Place it in a spreadsheet. Try answering those questions by yourself first. It's a good thing that i'm a bit shy in approaching my collegues whenever i want to ask questions so i am left with only myself to rely on. Until the answer comes upon me then i realized that most of the questions are can be answered by myself by digging and truly understanding the related documents given to me. Of course this will depend on your schedule. If you have tight schedules then you might not have the luxury of finding the answers for yourself.

- Visualize
To be able to comprehend faster you need to put yourself in that particular situation. This is specially useful in learning processes. Imagine yourself doing the process.

- Take a breather once in a while
If you feel strain building up or stuck get up from you chair and walk for a while. Strike a conversation, peak in the window, stretch your arms and legs, take a couple of deep breaths, cover your eyes with your palm for a couple of minutes, drink water until you feel revitalised and can get back to work.

- Take pride and joy with your work
If you are the type that "hates" your job but you have no choice since you have to provide for your family then hating your job more won't really help. Try looking for the positive side and concentrate on them instead. Post an encouraging note in front of your workstation or wherever that you think you most likely see so that you won't forget. You will feel much more relieved and proud on yourself if you take more pride and joy in what you do.

- Have a stress reliever
I've read somewhere that daily exercise is a great stress reliever. Make it a habit. If you really don't have the time then constantly walk. You'll live much longer to enjoy life. Buy a punching bag, play a video game, watch comedy when you get home, write a blog, whatever releases your stress (provided it's legal of course).

- Smile
Brings your mood up and somebody else too.

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